While many factors contribute to the successful operation of a commercial property, timely assessment is key. The inspection of a commercial building ultimately reveals its structural integrity, and therefore, helps to inform next steps. Once building deficiencies and potential areas of concern are identified, property owners can then move forward with an appropriate plan of action. This systematic evaluation is known as a Building Condition Assessment or BCA.

But how can you determine if a BCA is necessary? Under what circumstances are BCAs officially required? And is there a suggested timeline for BCAs? You may be wondering: when do I need a Building Condition Assessment?

What Is a Building Condition Assessment?

A Building Condition Assessment involves the appraisal and evaluation of a commercial property to identify its current condition, deficiencies, and potential safety hazards. During the discovery phase, a walkover of the building and its surrounding environment is conducted by a team of highly skilled professionals – experts in the field of engineering, architecture, and/or facility management.

This walkover reviews interior and exterior features, such as structure, roofing, walls, flooring, windows, and doors. The Building Condition Assessment also includes a review of critical systems that affect building functionality and safety, such as electrical, plumbing, HVAC, and fire protection.

An analysis of all relevant information is later compiled into a comprehensive report and presented to the property owner. The report highlights a list of recommendations for future site management, along with suggested cost allowances for budget planning purposes.

Simply put, a Building Condition Assessment helps to preserve the integrity of a commercial property through both remedial and pre-emptive measures. Increased knowledge leads to informed decision-making. A proactive approach to property management can essentially maximize potential and reduce liability, saving valuable time, energy, and money down the road.

When Do I Need a Building Condition Assessment?

Now that the nature and importance of a Building Condition Assessment is clear, how can property owners move forward in a timely manner? What is the definitive answer to the question: When do I need a Building Condition Assessment?

There are several reasons why a Building Condition Assessment may be advisable and/or required. The assessment of a commercial property has many possible benefits. And appropriate timing depends on considerations like regulatory compliance, the age of a building, financing requirements, and personal site goals, among others.

Property Acquisition or Due Diligence
Prior to granting approval for purchase financing of a commercial property, most banks require a Building Condition Assessment. Property acquisition is frequently contingent upon this report. Accurate assessment, therefore, becomes a crucial step towards property ownership itself.

Because a Building Condition Assessment determines the true value of a property, including assets and liabilities, it helps both buyers and sellers to gain valuable insight into appropriate site management.

Property Ownership Transition
In addition to the initial purchase, the sale or refinancing of a commercial property can also depend on a Building Condition Assessment. Bankers might require this evaluation as part of the land transfer process. However, an evaluation of the current condition of the facility may, in fact, create a more seamless ownership transition by keeping everyone in the know, so to speak.

Routine Asset Management
To protect the value of a building, assets must be managed through continued intervention. The regular upkeep and maintenance of a commercial site is part of responsible land ownership. It is far easier to maintain and potentially enhance the value of a building, rather than waiting for a problem to develop and then trying to fix it. An occasional Building Condition Assessment should be part of routine asset management.

Regulatory Compliance
Different types of buildings often have different standards. And these specific requirements are frequently subject to change. By identifying areas of potential non-compliance, a Building Condition Assessment is a step towards ensuring that the property is in compliance with generally accepted industry standards and codes.

Renovation or Expansion Planning
Hoping to make some structural changes or perhaps build an addition? Hold off on making any major decisions before getting a Building Condition Assessment. An accurate appraisal can help to determine the future destination of a commercial property: e.g., whether it is more cost effective to renovate or start from scratch.

Purposes of a Building Condition Assessment

The Building Condition Assessment serves multiple purposes, including:

• Noting potential issues with the structural integrity of a building.
• Identifying potential code violations and areas of concern.
• Recommending repairs, replacements, or upgrades.
• Assessing the current condition of interior and exterior building components.
• Forecasting the cost of regular maintenance and repairs.
• Supporting decision-making for budget allocation and future planning.
• Informing key stakeholders about a building’s condition before sale or lease.

How Often Do I Need a Building Condition Assessment?

Typically, property owners should invest in a Building Condition Assessment every five to 10 years, accounting for the age of their facility and any visible signs of deterioration. Whereas an older building may require more frequent inspections, a newer building in good condition can generally wait up to 10 years between assessments. That said, it is never too early or too late to seek expert advice and get a second opinion.